Planning your day… schedule

Written by Becks


In the previous blog post we looked at when & what to book for your wedding, getting your dream team of suppliers and helpers booked ready to create your perfect wedding. Here’s a detailed checklist to help you schedule in all the different items for your day.  If you are creating a handmade wedding and making a lot of the items yourself, provided they don’t need fresh ingredients or flowers you can make these ahead of time. Intersperse them though your personal schedule. Aim to keep the last couple of weeks before your wedding reserved mainly for any fresh items (flowers, greenery, cake, edible wedding favours) and for setting up and decorating your venues.

Once you are ready to walk down the aisle all that is left to do is to enjoy every moment x

Day of your wedding

  • hair and make up
  • preparation photos
  • bridesmaids dressed
  • bride dressed
  • arrive at ceremony venue

TOP TIP: plan some time for the two of you together during the day where you can catch up on how you are both feeling:

  • it could be a personal pre-wedding first glance captured on camera (it can also help calm nerves)
  • during your wedding transport to your reception – you could schedule a slight detour
  • during your reception (or travelling to) take a few minutes out to have a bride & groom photo taken (have fun with it and turn it into a surprise photo for your thank you stationery)
  • walk around the grounds
  • first dance

…a chance to talk and absorb your day.

Day before

  • decorate your ceremony venue: greenery, candles, swags, bunting, flowers, table for signing the register, arrange seating, and any reserved seating
  • decorate your reception venue: table stationery, signs, flowers, place settings, table centre pieces, lighting, candles, seating plan, cutlery, serviettes
  • wedding rehearsal (walk through with your minister / officiant and bridal party – parents, bride & groom, best man, bridesmaids)
  • decorate wedding cake / collect and deliver to venue
  • fresh flower bridal bouquet / posies / button holes

TOP TIP: Check when you can access your venues for setting up. If your venue or someone else is decorating for you, chat through your ideas and create a layout with them to follow, and any instructions (eg. turning on fairy lights / lighting candles etc) so that you can rest assured it is all in safe hands. Ask a trusted family member or friend to do a last minute check before everyone arrives.

2 days before

  • pack for your honeymoon
  • make sure all attire, accessories, make-up are together ready for the day (plus a ‘touch up’ bag to have available on the day if you need it)
  • gather table stationery and decorations together ready to go to your reception venue (seating plan / place names / table numbers / favours / signs / guest book…)

the week of your wedding

  • collect fresh flowers and greenery, cut the stems and remove lower leaves and place them in buckets of fresh water
  • why not organise a unique, personal hen party to create the fresh decorations for your day

1-2 weeks before

  • meet with your photographer for a run through of photos you’d like and timings for your day (list of photos)
  • order of services made, ready to hand out
  • confetti – (if allowed, double check with your venues) put dried petals, rice or paper confetti, in buckets or individual containers ready for your guests to throw
  • print off any readings and poems for your ceremony (A4, large print)
  • hair appointment – trim
  • make table plan
  • create a list of tasks that need doing on the day and allocate
  • have a guest list ready for your ushers

1-2 months before

  • final bridal hair trial (have your veil or any hair accessories to hand)
  • final bridal dress fitting (complete with shoes)
  • finalise guest numbers / menu selections with your reception venues
  • order table stationery
  • finalise wedding transport details
  • balances paid in full for wedding services ordered

2-3 months before

  • wedding cake testing
  • final bridesmaid dress fittings
  • shoes and attire (umbrellas to hand come rain or shine)
  • dry petals for your confetti

3-4 months

  • hand finish and send out your wedding invitations
  • wedding breakfast options / food and drink for your day
  • book wedding transport
  • book entertainment (music / games / disco / photo booth)
  • book honeymoon and travel insurance
  • bridesmaid dresses
  • flowers
  • stag do / hen party planning* 

4-5+ months

  • guest list
  • gift list preferences
  • mood board for your day
  • ask your bridesmaids and groomsmen
  • book photographer / videographer
  • order your wedding stationery
  • order wedding rings
  • groom and groomsmen suits / attire
  • wedding dress
  • (check passports)

book the 3 key details

  • date
  • registrar & officiant
  • venue


*Discover a lovely way to create a unique hen party see CRAFTED BY YOU blog post


© 2017 inkshed design studio. All rights reserved