The guest list

Written by Becks


Of course you want to celebrate your special day with all your loved ones. Compiling your guest list (and seating plan) is often deemed to be one of the stress points in planning your wedding; should you invite “plus one’s”, children, extended family, old school friends, distant relatives, colleagues, friends of the family…? It can be really tricky to know where to draw the line… 

Start here:

Create a list of each person your day would be incomplete without. Then add to the list those you would love to be there if possible. Discover what options your venue and caterers can offer to accommodate everyone you would like to invite:

  • if you need more space is there a larger room available /  outdoor space / marquee?
  • would a traditional set menu or buffet style work best?

One bit of advice we found really helpful for keeping control of the guest list is that your wedding day is going to be busy, so you are only likely to spend just a short amount of time personally with each of your guests during your reception. This means a wedding isn’t the best place for a proper catch up especially if you haven’t seen one another for years. Other things to be conscious of; is the distance some of the guests will need to travel, the day of the week your wedding is (so guests can schedule and organise their travel plans, bearing in mind mid-week may be more difficult for some guests to work around), who else each guest knows so that no-one feels isolated or on their own…

Depending on the type of day you are creating it will determine the number of guests you can cater for, as well as whether or not guests are able to travel (especially if planning an overseas wedding) but there are also various ways you can celebrate with everyone, including evening receptions and pre and post-wedding celebrations.

It is a lovely touch to meet and greet all your guests personally, even if it is just for a few minutes:

  • this could be done with the formal receiving line after your ceremony or as your guests arrive for your reception (traditionally with the brides parents, bride and groom, followed by the grooms parents) ensuring you get the chance to chat to all your guests
  • for a more informal approach the bride and groom can move round each table between the courses of the wedding breakfast
  • or alternatively by working your way round the room during your reception for a more relaxed approach.

Give your guests a warm welcome:

Ensure you consider the following:

  • Catering for Dietary requirements
  • Facilities available (easy access / disabilities / baby changing facilities)
  • Accommodation options
  • Directions
  • Dress code (optional but could be a good bit of fun)
  • Is there anything your guests will need to bring with them (e.g. wellington boots / trainers / flip-flops/ something warm to put on etc)

Remember to include your photographer / videographer (and any extra service providers who are there with you on your day) for catering purposes too.

For creative ideas and solutions tailored to your day let’s chat: [email protected]


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